Reprographic Services-Introduction

The National Archives of India is committed to ensure longevity of documents in its custody through an elaborate "Security Microfilming Programme" which is being practiced by the National Archives of India for over five decades. Microfilming is being used as a measure for preservation of records under disaster management against deterioration from use or loss due to natural calamity or man made sabotage and natural ageing and fading of inks.
The Reprography Division is equipped with modern machines which not only attends to the needs of scholars apart from its normal functioning but is also engaged in the task of preparing security microfilms of valuable records as a precautionary measure against loss by fire, flood, war and sabotage.
The Division is also converting the analog microfilm images into digital images to incorporate the same with the specially tailored Archival Information Management System Software.

Details of Series of Microfilm rolls / Microfiche sheets available in Microfilm Repository of NAI, New Delhi

Microfilm Rolls

Microfiche Sheets

Schedule of rates for Reprographic Services (Effective from 28th January, 1998)

S.No	Items	Indian Scholars	Foreign Scholars
1.	Negative Microfilm
	Rate Per Exposure	Rs.6.00	Rs.40.00
	Minimum Charges	Rs.100.00	Rs.150.00
2.	Positive Microfilm
	Rate Per Meter	Rs.46.00	Rs.300.00
	Minimum Charges	Rs.100.00	Rs.150.00
3.	Photo Copying
	Rate for Size 600 Sq Cm or part thereof	Rs.46.00*	Rs.500.00*
	Minimum Charges	Rs.100.00	Rs.500.00
4.	Processing of 35mm Microfilm	Rs.145.00	Rs.400.00
5.	Special copying: - As per estimate in each case depending upon cost. Labour and material
6.	Plain Paper Copies	Rs.3.00 per copy	Rs.6.00 per copy
7.	Cost of 35 x 30 meter microfilm Spool & Can	Rs.30.00	Rs.30.00
8.	Reader Printer Copy	Rs.7.00 per copy	Rs.30.00 per copy
9.	Search Fee	Rs.125.00 per day	Rs.125.00 per day

* The cost of making negatives when required will be extra.
Other charges: An extra charge will be applicable for detagging 100 pages @ Rs.25/- Postage and packing charges extra on case to basis.

Schedule of Rates for supply of digital image in CD and Colour copies on A-4 Size plain copier paper

Effective from 1st April 2010
S. No.		Rates for Indian Scholar	Rates for Foreign Scholar
1	Scanned image from Flatbed Scanner (Image will be supplied in JPG Format, Scanned at 200/300 dpi)	Rate per image = Rs. 20/- Minimum charges Rs. 50/-	Rate per image = Rs. 40/- Minimum charges Rs. 100/-
2	Scanned image from Microfilm Scanner (Image will be supplied in JPG Format, scanned at 200/300 dpi)	Rate per image = Rs. 24/- Minimum charges Rs. 50/-	Rate per image = Rs. 50/- Minimum charges Rs. 100/-
3	For color copy on A-4 Size plain copier paper	Rate per copy = Rs. 10/-	Rate per copy = Rs. 20/-
4	Cost of one CD (700 MB) i.e. Rs. 25/- extra for supply of Scanned images
8	As per in the calculation sheet Records / documents which are available in Microfilm form, only Scan images from Microfilm will be supplied.
6	Postage and packing charges will be extra on case to case basis.